HVAC
ac_unit Industries

HVAC

Quote AC installs, schedule maintenance visits, and get paid — without leaving your client's chat.

You didn’t get into HVAC to sit at a desk building quotes in Excel. You got into it because you understand comfort systems better than anyone, and there’s good money in keeping people cool in July and warm in December. But when summer hits and every homeowner in town needs a new AC yesterday, the business side can bury you.

A lead comes in while you’re on a rooftop swapping a compressor. By the time you climb down, clean up, and check your phone, they’ve already called two other companies. That’s a $4,000 install gone because you were busy doing the actual work. The irony stings.

Maintenance contracts, emergency repairs, seasonal installs — keeping it all organized across texts, calls, and a whiteboard is a system that breaks every week. You need something that works as fast as you do, from the tool you already carry everywhere.

The challenges you face

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Seasonal demand spikes

Summer hits and your phone blows up. Missing even one inquiry means losing a $3,000 install.

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Scheduling chaos

Juggling maintenance contracts, emergency calls, and new installs across a paper calendar.

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Complex quotes

Every job is different — tonnage, ductwork, permits. Creating detailed quotes takes forever.

How Nalo helps

See it in action — real conversations, real results.

Quoting an AC install on the go

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Nalo
You → Nalo

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Nalo, got a call from a homeowner in McKinney. They need a full AC replacement — 3-ton unit, existing ductwork looks fine. Quote it around $4,800 with a 1-year maintenance plan as an add-on.

7:58 PM

Here's the quote for Mr. Rivera: ❄️ AC System Replacement • 3-ton AC unit (14 SEER) — $2,800 • Installation labor — $1,200 • Thermostat upgrade — $350 • Refrigerant charge & testing — $450 Subtotal: $4,800 ➕ Optional: 1-year maintenance plan (2 visits) — $199 Ready to send?

7:58 PM

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Send it

7:58 PM

Sent to Mr. Rivera! Here's your copy:

7:58 PM

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picture_as_pdf Rivera_AC_Replacement_Quote.pdf

7:58 PM

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He approved the full quote with the maintenance plan! $4,999 confirmed ✓ Want me to schedule the install?

7:58 PM

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Book it for next Tuesday morning

7:58 PM

Done! Tuesday 8:00 AM at 312 Elm Creek Dr, McKinney. Confirmation sent to Mr. Rivera with prep instructions ✓

7:58 PM

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Checking your week

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Nalo
You → Nalo

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What does my schedule look like this week?

7:58 PM

Here's your week: 📅 Monday — 2 maintenance visits (Johnson, Park) 📅 Tuesday — AC install (Rivera, McKinney) 📅 Wednesday — Duct inspection (Garcia) + free slot PM 📅 Thursday — Furnace repair (Williams) 📅 Friday — 3 maintenance visits 8 jobs total, 1 open slot Wednesday afternoon. Want me to fill it?

7:58 PM

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Keep Wednesday open, I need to catch up on paperwork

7:58 PM

Got it — Wednesday PM blocked off. I won't book anything there ✓

7:58 PM

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Frequently Asked Questions

How do I get an HVAC repair quote through WhatsApp? expand_more
Text Nalo on WhatsApp with the issue — no cooling, strange noise, high bills — along with your unit brand and model. Nalo will generate a diagnostic quote in seconds.
Can Nalo handle emergency HVAC calls? expand_more
Yes. Nalo responds instantly 24/7, so when an AC dies in a Texas summer or a furnace quits in January, your client gets an immediate professional response.
How does Nalo help HVAC companies manage seasonal maintenance? expand_more
Nalo tracks every client's system and sends automatic tune-up reminders — spring for AC, fall for heating — filling your shoulder seasons with recurring revenue.
Does Nalo handle HVAC warranty and service history tracking? expand_more
Absolutely. Nalo logs every visit, part replaced, and warranty date so you know exactly what was done and what's still covered when a client calls back.
Can clients describe HVAC problems with photos through WhatsApp? expand_more
Yes. Clients send photos of frozen coils, error codes, or thermostat readings via WhatsApp, and Nalo organizes them for faster diagnosis before you arrive.
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